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Contracting

The Ohio WIC program contracts with vendors twice a year, on a regional basis, for up to three years. The region for a store is defined by the county location (see map by clicking Vendor Regional Map ). To view the regional contract periods click Regional Contracting Time Frames .

Interested parties must notify the State WIC office no later than 180 days prior to the contracting begin date for their region. For example, a Cuyahoga County vendor is in region two. Therefore, the vendor must request an application by January 1 for a contract beginning July 1. Please click Retail Vendor Application or Pharmacy Vendor Application for a sample. Every vendor applicant must meet all the contracting criteria as defined in rule 3701-42 of the Ohio Administrative Code. Specifically, every vendor must submit:

  • A properly completed contract application
  • A copy of the store's Food Assistance (formerly Food Stamps) SNAP authorization permit
  • IRS documentation
  • W-9 form
  • Price survey/Vendor Peer Group
  • Infant formula supplier invoice
  • Automatic Deposit of State Warrants form
  • A voided check or letter from bank
  • New Vendor Information form
  • Photo of the store front
  • Proof of good standing with the Ohio Secretary of State

The Ohio WIC program offers four types of contracts – retail, retail/pharmacy, pharmacy and farmer.

A retail contract means the store maintains the minimum quantities, sizes and types of authorized supplemental foods and can provide them to WIC participants or alternate shoppers at any time. During each application period the appropriate application will be posted on this website.

A retail/pharmacy contract means the store has a pharmacy within the building that can provide special formula within 24 hours of the participant’s request.

Click here to view a copy of the Pre-Authorization Site Visit Report that is used during the application process.

A pharmacy contract means the store provides only special infant formulas to WIC participants. Formulas must be available within 24 hours of a request.

A farmer contract means a farmers’ market or farm stand authorized to redeem the WIC fruit and vegetable voucher only. Farmer contracts begin June 1 each year.

There are a maximum number of pharmacy and retail contracts permitted per county. For information on this and other rules governing the WIC program, please click /en/sitecore/content/ODH/default/rules/final/f3701-42.aspx. Vendors and farmers may also review the Ohio WIC Retail Vendor Manual (OWRVM) and/or the latest newsletter Ohio WIC Grocers Corner.

If you would like to request an application or speak to a WIC vendor specialist, click Vendor Specialists by County to find the specialist assigned to your county.

 

Last Updated: 3/8/2013